Categories: FAQ for current students Tags: general organization
Index
Important remarks for your start of studies
- Our program requires attendance, punctuality and active participation in all obligatory classes, scientific skills courses und excursions.
In our soft skills courses, lecturers can and will withhold certificates if students show up late. - Please be on time for lectures, meeting points at field trips etc.
- Make sure to be present for the first lectures.
Check campo for time and location in the first week. - Make sure to refer to the MAP Office staff and not to senior students for organizational details and questions on examinations. Several regulations have changed during the past years.
Take your chance to give fair feedback on lectures and thereby to improve MAP: electronic evaluations will be conducted at the end of each semester. -
We highly recommend you joining the LinkedIn MAP alumni group (https://www.linkedin.com/groups/5051053/) already at this stage to exchange on career paths and to identify internship opportunities.
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We highly recommend a private liability insurance policy. It covers many claims for unintended damages that you might cause other people or their properties (e.g. results of minor bicycle accidents, possible loss of apartment keys, but not results of car accidents!)
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First steps – information for international students aims to introduce you to life in Germany and answer some of the most important questions you may have when you first arrive. Further information about the online services of the FAU are also explained in this news article.
Email etiquette
Use only your official @fau.de email address for all communications related to your studies. Emails from other providers are sometimes directly sorted as spam or treated as such from professors who often get more than 100 emails per day.
Writing to a professor (or any other uni staff member)
- Watch out for colloquial expressions which might be misinterpreted
- Don‘t be submissive – Professors here prefer proud, communicative students
- Remember that professors and university staff receive huge numbers of emails! Help them and make a good impression by being polite, systematic and concise
- In German there is not an equivalent for „Sir“, „Madam“ „Ma‘am“ etc. – do not use these expressions!
- Never start an email with „I am <xy>“ etc. The reader can read your name at the bottom of the email!
Germans use names:
- First names if you are on „Du“ terms
- Surnames (preceded by Herr oder Frau) if you are on „Sie“ terms (the default for you with respect to university professors and staff).
- The safest option is to use this rule in English: Most younger (<50 yrs) professors in Erlangen seem to apply the Anglo-American „standard“ (if they address you in English with your first name and sign off with their first name, you should address them with their first name)
Emails to someone whose name you know
Starting
- NOT OK: Hello, Hi, good day, good morning, Respected Sir, Dear Sir, Dear Madam, Dear (on its own!)
- OK: Dear Frau Will, Dear Dr. Will, Dear Prof. Vogel
Ending
- NOT OK: Tschüss, Bye, Goodbye, Auf Wiedersehen, see you, cu, thanking you, yours, yours truly, take care
- OK: Best regards, Kind regards, Regards, Bests, Best, yours sincerely (a bit formal)
Emails to someone whose name you don‘t know
- Start with Dear Sir/Madam
- End with Yours faithfully, Best regards, Best wishes, etc.
Good example
- “Dear Prof. Klupp Taylor,
Unfortunately, due to illness I will not be able to attend your particle technology lecture tomorrow. Please could you send me the lecture notes. Thanks in advance.
Best regards,
<your name>, MAP 1st Semester Student“
Recording of Lectures
In Germany, it is not allowed to record any lecturer (voice or video) without his or her explicit consent. Germany is a two-party consent state, meaning “call recording without the consent of both or, when applicable, more participants, is a criminal offense”. (German Crimecode –Section 201)
Students, staff and external parties have rights regarding their work, participation and content for any lecture or event.
The easiest way to deal with laws against secret live recordings of lectures is to avoid them completely. If you would like to record a professor’s lecture, you can ask for his or her permission and for that of all the other participants.
Students, staff and external parties have rights regarding their work, participation and content for any lecture or event.
The easiest way to deal with laws against secret live recordings of lectures is to avoid them completely. If you would like to record a professor’s lecture, you can ask for his or her permission and for that of all the other participants.
Confirmation for immigration authorities
International students who need to submit a certificate from the university to the immigration authorities for extending their residence permit can download this document from campo under:
“Home” – “My Studies – My achievements” – PDF: “Bescheinigung zur Vorlage bei der Ausländerbehörde / Confirmation for submission to immigration authorities”.
Exceeding the standard period of study
As of 01.04.2024, changes to the General Study and Examination Regulations for the Bachelor’s and Master’s degree programs of the Faculty of Engineering came into force (current version see https://www.fau.de/fau/rechtsgrundlagen/pruefungsordnungen/tech/#allg-po-ba-ma). The time limit for exceeding the standard period of study in Master’s programs has been increased from one to two semesters, so that all degree programs (Bachelor’s, Master’s and the respective part-time variants) can now be completed in two semesters more than the standard period of study. If you anticipate exceeding the standard period of study by more than two semesters, please submit an application for an extension to the Examinations Office in good time before the start of the semester (1 October or 1 April) in which the overrun occurs (see form at Examinations Office – Faculty of Engineering | FAU Erlangen-Nürnberg).
De-registration from literature reviews and miniprojects
De-registration from literature reviews and miniprojects is not possible after a topic has been assigned to you.
Examination of the “Basics”
The two parts of each basics examination count as separate examinations. You can decide if you take both parts on the same date or at different times.
German academic grading scale
1.0 / 1.3 = very good – excellent performance
1.7 / 2.0 / 2.3 = good – performance significantly above average requirements
2.7 /3.0 / 3.3 = satisfactory – corresponds to average requirements
3.7 / 4.0 = pass – has deficits but still meets the requirements
4.3 / 4.7 / 5.0= fail – performance has significant deficits and does not meet the requirements
Postponement of examinations
You are legally entitled to deregister from your exams via campo (at least until 3 working days before the date of the exam). However we highly recommend to take the exams as they are scheduled:
- The MAP curriculum is ambitious and challenging and your workload will NOT decrease in the coming semesters.
- Anybody shifting exams will simply postpone the problem, which may become more severe with additional lectures/reports and miniprojects to take care of as well.
- Postponement can lead to a violation of the maximum period of studies (6 semesters) and therefore create visa problems.
Plagiarism and artificial intelligence
MAP enforces strict academic ethics.
- A report of plagiarism in any MAP-related written work (literature reviews, lab reports, miniproject reports, posters, thesis etc.) will lead to failure and information of the MAP office as well as the Examinations Office.
- In repeated or severe cases, plagiarism can lead to exclusion from the program.
Use of artificial intelligence by students in exams:
- The general rule is that if artificial intelligence is not explicitly allowed, it constitutes unauthorized assistance. This in turn means that the exam is considered failed due to cheating.
- This is especially important for exams such as term papers, seminar papers, miniprojects and Master’s theses.
Illness and examinations
In addition, you can withdraw before every examination after the three-day deadline has passed if you have a legitimate reason. These reasons include illness, which must be confirmed by submitting a doctors certificate and the relevant form. Please check the websites of the Examinations Office on this matters:
- https://www.fau.eu/education/advice-and-services/examination-offices/examinations-office-faculty-of-engineering/#collapse_4
- https://www.fau.eu/education/advice-and-services/examination-offices/#collapse_2
- https://www.fau.eu/education/advice-and-services/examination-offices/taking-examinations-withdrawal-illness-and-adjustments-to-examination-arrangements/
In this case, you must without delay
- inform the competent examination board/responsible professor.
- inform the MAP Office.
- visit a GP and submit a medical certificate (as per FAU regulations) to central Examinations Office (Ms. Fischer-Willmanns)
Candidates may also withdraw before examinations in justified exceptional circumstances. If on the day of the examination you cannot attend an examination or are unable to sit an examination for reasons out of your control (e.g. traffic , accident or disruption to public transport), you must report this immediately to the Examination Office, otherwise the examination will be graded as unsatisfactory. The reasons for withdrawal must be explained credibly in writing to the Examinations Office (with supporting documents etc.).
If you fall ill during an examination, you may leave the examination. In this case, you must visit an official FAU medical examiner without delay. The Examinations Office provides an information sheet and a list of official FAU medical examiners.
Important: if you complete the examination as normal, you confirm that you are in good health and are able to sit the examination – you cannot submit an application for special consideration retrospectively (even with medical certificates).
Be sure to inform the MAP Office about longer sicknesses or leave.
Contact the MAP Office in case of doubt!
Exam preparations
- The ratio Work Load / ECTS is about 30 h / 1 ECTS, i.e. for a 5 ECTS course you will spend about 42h in lectures, so it is expected that you spend about 100h revisiting lectures and preparing for the exam – start early and take it seriously!
- Do not only study based on handouts or information available on the internet – books provide structured information and knowledge.
- Understanding is crucial. You will not succeed by simply “parroting” terms and definitions.
- Ask higher semester students regarding exam experience and typical questions.
- Prepare oral exams by staging mock exams – it is not only important what you know but also that you are able to present your knowledge.
- In written exams:
- Read the questions carefully – do not answer the question you would like to answer but rather the question that was written down on the exam paper!
- Balance your answers appropriately – The marks you can achieve with every question will be indicated. Use this as a guide, since often times, each aspect or keypoint you answer with will achieve 0.5 to 1 marks. Therefore, there is no need to write an excessively long answer for a question with a maximum of 2 points, in order to not run out of time!
- Be clear in your answers – Try to clearly and concisely express your answers. Keep your answers short and to the point, instead of writing down everything you know which might be somehow related to the question. “Writing around” the topic without adding much clear content will not help you achieve a better grade. Instead, the grader will have a hard time establishing whether you actually understand the topic. Additionally, please do not try to write too complex sentence structures in the pressure of an exam, to avoid making the sentence unintelligible by making grammatical mistakes. Either use short bullet points or as a continuous text with short, concise, grammatically correct sentences.
- Write down all steps in a calculation.
- Never use any form of shorthands, other than latin abbreviations such as “e.g.”, “i.e.”, “etc” in your answers – examiners have often noticed students using abbreviations like “txtspk” in exam answers in previous years and find it incredibly sloppy and undecipherable for anyone who does not use abbreviations for text messages.
- Define the terms in the expression if you write algebraic expressions – with an exception of perhaps the most common terms, such as Boltzmann constant k, temperature T.
- Always correctly label your axes and define all symbols and labels, especially if it is a not well known one.
- Prepare oral exams by staging mock exams – it is not only important what you know but also that you are able to present your knowledge.
- Be aware of the differences between oral and written exams: in an oral exam 2.3 is generally considered much less satisfactory than in a written exam.
- Use the opportunity to learn from your mistakes and check your reached points during the official post‐exam reviews.
- Video in German language on getting well through your exam phase offered by FAU, English subtitles can be set.